Document classification finds a wide range of applications in business. Automatic analysis and categorization of documents not only optimizes key processes, but also provides comprehensive data security.
What is document classification?
The process of classifying documents is based on assigning a predefined category based on their actual content. Thanks to the use of artificial intelligence, the entire classification process is fully automated. Advanced algorithms review the documents taking into account layout, content and graphic design to ensure high quality and efficiency. Through the use of machine and deep learning techniques, document classification minimizes the risk of sending unauthorized documents outside the organization, and improves employee productivity.
Why classify documents?
Manual analysis and processing of documents consumes a large amount of employee time and generates additional costs in the organization. By using modern techniques, it is possible to automate the processing of documents. The automation of classification is able to reduce the risk of document leakage, as well as enable the productivity of employees’ activities. Classification is most often used to reduce data privacy violations, as well as for document recognition and security. Thanks to the use of innovative technologies, the solution is applicable in many organizations, significantly improving most processes.
Document classification – business benefits:
- Increasing the level of IT security,
- More effective document security,
- Automation of IT administrators’ activities,
- Optimize costs and increase productivity,
- Streamlining the processing of large volumes of documents.
Practical application of document classification
Classification of documents in health care
Documents processed in the healthcare industry are highly sensitive and often involve special category personal data. A very large amount of data is processed every day in the healthcare industry, both in the form of documents and forms. Automatic classification enables effective analysis, thus adequately protecting data from accidental or intentional leakage.
Classification of documents in public administration
Every day, civil servants in public administration deal with a large number of documents. Manual processing of such a large amount of data involves both time-consuming work and the risk of error. With automatic classification, each document is analyzed and categorized accordingly. As a result, the whole process becomes faster and smoother.
Document classification in the IT industry
Document classification, thanks to the use of innovative techniques, is increasingly used in professional systems for IT management and security. The solution recognizes, analyzes and classifies documents in IT resources with high efficiency. It indicates files containing data that should be secured due to their content. The classification of documents in IT strengthens the level of security, as well as enhances the efficiency of employees’ operations.
Source:
www.csisoft.com/classification/
www.dlabs.ai/